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Current Openings

Robert Michael Communications, Inc., an administrative company offering shared services to an independent medical education company and two full-service medical communications companies, is seeking an experienced Information Technology (IT) Technical Specialist. This position is responsible for supporting and optimizing company systems and network hardware. The office is located in Voorhees, New Jersey, just outside of Philadelphia. Due to COVID-19, the company is currently working in a remote environment.

Responsibilities:

  • Maintain cloud applications and infrastructure/systems using Microsoft 365 (M365), Microsoft Azure.
  • Maintain, configure, and act as host/producer for virtual meetings using platforms like Zoom, MS Teams, Adobe Connect.
  • Help Desk Responsibilities for computer/printer/fax/telephone equipment and security system as follows:
    • Respond and resolve Help Desk Requests as assigned by supervisor within the designated time frame
    • Keep supervisor informed of problems or delays as they arise in the handling of Help Desk requests
    • Maintain records of issues handled and what action was taken
    • Provide IT network support relating to software and hardware problems reported by users
  • Configure and install computers and telephones for new and existing employees
  • Train employees on phones and network access (internal and remote)
  • Install and troubleshoot new peripherals, accessories, and software as needed
  • Determine the integrity of installed software applications, coordinating assistance from third party vendors when necessary
  • Work with System Administrator and Network Support team to properly maintain, optimize company’s network and applications
  • Serve as backup to Network Administrator for the following tasks as needed:
    • Security System: badge creation, camera operation and software monitoring
    • Network Management: connectivity issues, switches/wiring, cable modem/DSL, logon script, desktop-laptop management, User ID & Mailbox creation and management


Qualifications and skills:

  • Bachelor’s degree in computer science from four-year college or university with at least 2 years of experience; or 3-to-5 years related experience and/or training; or equivalent combination of education and experience
  • IT Help Desk experience
  • Experience training employees in person and remotely
  • Ability to install and troubleshoot new peripherals, accessories, and software as needed
  • Independently analyze and solve problems
  • Capable of thinking critically and adapting quickly to ensure work is done accurately
  • Excellent written and verbal communication skills
  • Strong work ethic and attention to detail
  • Ability to work well in a team environment


We offer our employees:

  • Competitive Compensation
  • Medical & prescription drug plan insurance- premium paid for employee
  • Dental insurance-premium paid for employee
  • Life & AD&D insurance-premium paid for employee
  • Short and Long-term Disability-supplemental plan paid for employee
  • Referral Bonuses
  • Voluntary insurance plans available
  • 401(k) retirement plan
  • Cash Balance plan
  • Employee Assistance Program
  • Casual dress code, jeans everyday!
  • Corporate discounted membership at local fitness center
  • Reduced summer hours; Memorial Day to Labor Day
  • Paid time off and paid holidays
  • Professional, open-door and engaging work environment encouraging personal growth
  • Well established company, independently owned
  • Company provided coffee and fresh fruit
  • Discounted car wash/car detail on-site
  • Dry cleaning services- pick up and drop off
  • Discounted ticket service (shows, sporting events, movies, etc.)

Robert Michael Communications, Inc., an administrative company offering shared services to an independent medical education company and 2 full-service medical communications companies, is seeking an Accounts Payable Coordinator to join the team. The position is responsible for reviewing and processing payments of credit cards, invoices, expenses, and/or other check requests as appropriate and posting all payables to appropriate job numbers. The role utilizes QuickBooks accounting software. We are looking for someone who is a self-starter, has excellent attention to detail, and stellar organizational skills.

The office is located in Voorhees, New Jersey, just outside of Philadelphia. Due to COVID-19, the company is currently working in a remote environment. In the future the role will require a minimum of 2 days in the office.

Responsibilities:

  • Receive credit card bills and match up receipts for entry into QuickBooks and complete reconciliation of multiple credit cards along with payment processing.
  • Obtain and review purchase orders, check requests, and/or other related documentation for completeness and compliance with financial policies, procedures, and contractual requirements.
  • Match original invoices and requests for payment with internal purchase orders or check requests; perform calculations to determine appropriate payment schedules and amounts and make modifications, as necessary.
  • Verify and post payment checks electronically, prepare ledger entries, spreadsheets, and budgets, as well as resolve account discrepancies.
  • Follow up on account statements and other discrepancies regarding payment of accounts and serve as liaison between departments and vendors in the resolution of administrative problems and inquiries.
  • Assist Sr. V.P. Finance & Administrative Services with special projects.
  • Ensures strict confidentiality of all financial records.


Qualifications and Skills:

  • Associate degree (AA) in Finance or Accounting or equivalent from a 2-year college or technical school and 2 or more years related experience and/or training; or equivalent combination of education and experience.
  • Strong proficiency in Microsoft Excel and Microsoft Office Suite is required.
  • Knowledge of standard payable policies, procedures, and regulations.
  • Comprehension of administrative and clerical procedures and systems, such as word processing, managing files and records, designing forms, and other office procedures and terminology.
  • Ability to use independent judgment and to manage and impart confidential information.
  • Work independently or in team environment, excellent interpersonal skills, and ability to manage multiple competing priorities within determined timeline.

Robert Michael Communications, Inc., an administrative company offering shared services to an independent medical education company and 2 full-service medical communications companies, is seeking a Finance Project Accountant to join the team! This position is responsible for developing client budgets and proposals and managing project budgets. The role supports the project management teams and executive management. The ideal candidate will be a self-starter with a strong attention to detail. 

The office is located in Voorhees, New Jersey, just outside of Philadelphia. Due to COVID-19, the company is currently working in a remote environment. In the future the role will require a minimum of 2 days in the office.

RESPONSIBILITIES

  • Analyze, review, and collaborate with project managers and executives to develop client budgets, proposals, contracts, and grants
  • Organize budget templates and data in a clear and intuitive manner
  • Provide direct financial project management support to monitor spending and internal hours expended through budget reconciliations to ensure it remains within budget
  • Review project performance against budget including advisement to project and executive management on actions necessary to maximize profitability

Qualifications and Skills:

  • Associate’s or bachelor’s degree in finance or accounting from an accredited college or university. Minimum of 3 years of hands-on finance and accounting experience with project budgeting is required. Following experience is preferred: experience with proposals and/or grants within the medical communications or medical education industries.
  • Ability to perform accurate, complex calculations in a timely manner
  • Flexibility to change tasks as priorities change
  • Proficiency in finance, accounting, budgeting, and forecasting principles
  • Ability to analyze financial data and prepare financial reports
  • Advanced Microsoft Excel skills required
  • Advanced Microsoft Word and PowerPoint skills preferred
  • Proficiency in QuickBooks, Outlook, and PDF applications
  • General knowledge and experience of accounting software required
  • Excellent written and verbal communication skills
 
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Robert Michael Communications, Inc., is an Equal Employment Opportunity Employer.
We participate in the E-Verify employment verification system.